Full Feature Walkthrough

Everything TaskAI does,
explained simply

From adding your first task to Priority Shift, smart scheduling, and morning briefings — here's how it all works.

My Day Priority Score Priority Shift Smart Scheduling Task Details Notifications Morning Briefing Calendar Team Settings
My Day

Three tasks. That's your day.

Every morning, TaskAI looks at everything on your plate — deadlines, priority scores, how long each task takes, and your available hours — and builds your day automatically. You get three Must Complete tasks and up to two Bonus tasks if you have capacity.

  • The top 3 tasks are locked in for the day so your focus never drifts
  • Overdue tasks always rise to the top — they're never ignored
  • Bonus tasks appear below the fold so you know they're optional
  • Check a task off and watch your progress update in real time
  • Your day resets each morning with a fresh set of priorities
AJ
Good morning, Alex 👋
Monday, April 28
3
Today
1
Done
6h
Scheduled
Must Complete Today
Follow up with new client on proposal
Sales ⏱ 1h
95
SCORE
Submit Q2 financial report to accountant
Finance ⏱ 2h OVERDUE
88
SCORE
Build out Q3 social media content calendar
Marketing ⏱ 3h
74
SCORE
Bonus — If You Get To It
OPTIONAL
Review and update pricing page copy
Marketing ⏱ 1h
61
SCORE
MY DAY
ALL TASKS
DUMP
STATS
AI Priority Score

Every task gets a score.
Nothing gets lost.

When you add a task, you rate it on two dimensions: how important it is to your goals, and how much impact completing it will have. TaskAI combines that with your deadline and the task's urgency to calculate a single priority score from 0 to 100.

  • Importance — how central is this to your core goals?
  • Impact — what's the real-world result if it gets done?
  • Deadline pressure — how close is the due date?
  • Urgency — is someone waiting on this right now?
  • The score updates automatically as deadlines approach
  • Overdue tasks are always pushed to the top regardless of score
Add Task
Cancel
Finalize investor pitch deck
Deadline: May 5 · Finance · 3h
Priority Factors
Importance
9
Impact
8
Urgency
6
Deadline
7
AI Priority Score
87
High priority · Scheduled Tuesday
Save Task
Priority Shift

Something changed.
Tell the AI. Done.

Real work doesn't follow a plan. A new client calls. A deadline moves. A deal comes in that changes everything. Priority Shift lets you describe what changed in plain language, and the AI instantly reshuffles your entire task list around the new reality.

  • Describe the change the same way you'd tell a colleague
  • The AI re-scores every task based on your new context
  • Your schedule rebuilds itself automatically
  • Nothing falls through the cracks — every task gets reconsidered
  • Available any time from the glowing green dot in the header
Priority Shift
AI Ready
Describe what changed. AI will reorganize your entire task list to reflect the new reality.
What changed?
"Just got off a call with our biggest prospect — they want a full proposal by Friday. This needs to jump to the top of everything."
⚡ Reorganize My Tasks
Recent Shift — 2 hours ago
"New partnership deadline moved to Thursday" — 8 tasks reshuffled, 2 moved to today.
Smart Scheduling

Your whole week,
planned automatically.

TaskAI doesn't just tell you what's important — it figures out when you'll actually do it. The scheduling algorithm assigns every task to a specific work day based on priority, duration, deadlines, and how many hours you have available each day.

  • Tasks are spread across work days so no day is overloaded
  • Deadline-critical tasks are always scheduled before they're due
  • Tasks that don't fit your work hours go to the next available day
  • Hit Reset & Reschedule any time to rebuild from scratch
  • Blocked vacation days are respected — nothing gets scheduled there
  • View the full week from the Schedule tab
Schedule
Monday
Today · Apr 28
6h used
Follow up with new client on proposal1h
Submit Q2 financial report2h
Build Q3 content calendar3h
Tuesday
Apr 29
5h used
Finalize investor pitch deck3h
Update onboarding email sequence2h
Wednesday
Apr 30
4h used
Review and update pricing page1h
Record product demo video3h
Task Details

Every task has a home
for everything.

Tap any task to open its detail view. You'll find everything in one place — the priority score breakdown, deadline, duration, label, notes, and the option to add it to Google Calendar or assign it to a team member.

  • Labels — color-coded categories you create (Sales, Finance, Marketing, etc.)
  • Duration — how many hours the task takes, used by the scheduler
  • Deadline — triggers urgency scoring and flags overdue tasks
  • Notes — attach context, links, or next steps right to the task
  • Assigned to — delegate to any team member
  • Edit any field at any time — the score recalculates instantly
‹
Task Detail
Priority Score
87
High priority · Scheduled Tuesday
Task Info
Title Finalize investor pitch deck
Label Finance
Deadline May 5
Duration 3 hours
Importance 9 / 10
Impact 8 / 10
Notes
Include market size slide. Get updated MRR from finance. Sarah reviewing executive summary.
Notifications

Smart reminders that
escalate automatically.

TaskAI doesn't just remind you — it reads the urgency of the situation. Notifications get more frequent and more insistent as deadlines close in, so a task due in two weeks gets a gentle nudge while one due today gets a clear call to action.

  • Reminders escalate based on how close the deadline is
  • High-priority tasks trigger earlier and more frequent alerts
  • Overdue tasks get an immediate notification each morning
  • Turn notifications on or off any time in Settings
  • The morning briefing is a separate, quieter daily summary
Notifications
T
TaskAI — Action Needed
Q2 financial report is due today and needs 2 hours. You have 4 hours left in your workday — start now.
now
T
TaskAI — Deadline Tomorrow
Investor pitch deck is due tomorrow. It's scheduled for this afternoon — 3 hours needed.
8:00 AM
T
TaskAI — Heads Up
Sales proposal follow-up is coming up in 3 days. Scheduled for Wednesday.
Yesterday
Morning Briefing

Wake up knowing exactly
what to do first.

Turn on the morning briefing and TaskAI sends you a daily email before you start your day. It lists your top three priority tasks for the day, so you know your focus before you ever open the app.

  • Delivered to your inbox at a time you set
  • Shows your top 3 Must Complete tasks for the day
  • Includes each task's priority score and estimated duration
  • Turn it on or off from Settings at any time
  • Works even if you don't open the app that morning
Mail
Google Calendar

Add any task to your
calendar in one tap.

If you want a task to show up in your Google Calendar, just open it and tap Add to Calendar. TaskAI creates a full-day event on the task's scheduled date. It's intentional, not automatic — so your calendar stays clean.

  • Connect Google Calendar once from Settings
  • Tap Add on any individual task to create a calendar event
  • Events are created as all-day events on the task's scheduled day
  • Nothing syncs automatically — you're in control
  • Disconnect any time from the Settings screen
‹
Task Detail
Calendar & Scheduling
📅
Google Calendar
Add as a full-day event on your scheduled date
Add
✅
Added to Google Calendar
Finalize investor pitch deck
appears as an all-day event on Tuesday, Apr 29
Google Calendar · Tuesday, Apr 29
Finalize investor pitch deck
Team standup — 10:00 AM
Team Collaboration

Delegate tasks and
keep everyone aligned.

If you work with other people, TaskAI lets you invite team members to your workspace. You can assign any task to a team member directly from the task detail screen, and track what everyone is working on from the Team tab.

  • Invite team members by email from the Team tab
  • Assign any task to any team member in one tap
  • See who has what on their plate at a glance
  • Assigned tasks still get priority scored and scheduled
  • Great for entrepreneurs who work with VAs, partners, or small teams
Team
+ Invite
Your Workspace
AJ
Alex Johnson
Owner
12 tasks
SR
Sarah Reynolds
Member
5 tasks
MT
Marcus Torres
Member
3 tasks
Recently Assigned
SR
Review partnership agreement
Assigned to Sarah · Due Thu
MT
Set up analytics dashboard
Assigned to Marcus · Due Fri
Settings & Setup

Configured for how
you actually work.

TaskAI adapts to your schedule, not the other way around. Tell it your work days, your start and end times, and any days you want blocked off — and the scheduling algorithm respects all of it.

  • Work days — pick which days of the week you work
  • Work hours — set your start and end time for accurate scheduling
  • Blocked days — mark vacations and holidays so nothing gets scheduled there
  • Labels — create your own color-coded categories
  • Personal tasks — optionally allow them to schedule outside work hours
  • All settings change takes effect immediately
Settings
Work Schedule
Su
Mo
Tu
We
Th
Fr
Sa
Work hours 9 AM – 6 PM
Daily capacity 9 hours
Notifications
Push notifications
Morning briefing
Briefing time 7:30 AM
Account
Alex Johnson alex@company.com
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